FAQ

Frequently Asked Questions

Learn how to use the FAQ page to get answers to your most pressing questions.

Welcome to our Annual Meeting FAQ page, your go-to resource for all the information you need about our event. Here, you'll find answers to the most commonly asked questions, covering everything from registration and accommodations to event schedules and attendee services. Browse the FAQs to quickly find the information you need and ensure a smooth, enjoyable experience. If you have further questions, feel free to contact us directly.

Programming Questions

This section provides essential information about the program, helping you plan and make the most of your time at the event.

I'm attending the SGIM Annual Meeting for the first time. Do you have any tips for networking and getting the most out of the experience?

What’s Included in Registration for the SGIM Annual Meeting?

Registration for the SGIM Annual Meeting includes access to all general sessions, including workshops, plenaries, and poster presentations. Additionally, registrants can access networking events, mentoring opportunities, the career fair, and certain meals or refreshments, depending on the meeting program. Please note that there are a few separate fee events on Wednesday, including pre-courses and career development programs. For specific details, refer to the registration page.

Presenter Questions

This section provides essential information about the requirements, formats, and key dates for various presentation types, helping you prepare effectively for your session.

Oral Presenter FAQs

How should I prepare for my presentation?

Oral Presentation Tips - View our guide on slide design, formatting, and effective presentation strategies.

Workshop Presentation Tips - Practical strategies to help you optimize your session from planning to presentation day.

Disclosure Requirements: All presentations must include a Disclosure slide at the beginning that acknowledges disclosures for all submitted authors.

What time should I arrive for my presentation?

Plenary Presenters: Please arrive at your designated room at least 30 minutes prior to the start of the session (not your individual presentation time).

Oral Presenters: Please arrive at your designated room at least 15 minutes prior to the start of your session (not your individual presentation time).

Where and when should I submit my presentation files?

Submission Location: Bring your presentation file(s) on a flash/thumb drive to the Speaker Ready Room.

Submission Timing: Submit your files the day before your presentation and no later than 3 hours before your scheduled presentation time.

Speaker Ready Room Location: The Speaker Ready Room will be located at the Gaylord National Resort & Convention Center (specific room to be announced).

What equipment will be available for my presentation?

Standard Equipment: Each presentation room will be equipped with a computer, projector, and screen.

Supported Formats: PowerPoint and PDF presentations are supported. Videos embedded in PowerPoint must be tested in the Speaker Ready Room prior to your session.

Personal Devices: While the use of personal laptops is discouraged, if necessary, please bring any required adapters and test your setup in the Speaker Ready Room before your session.

What is the time allotment for oral presentations?

Presentation Length: Your specific time allotment is detailed in the confirmation email you received. Most oral abstracts are allotted 10-15 minutes, including Q&A.

Time Management: Session moderators will enforce time limits strictly to ensure all presenters have equal opportunity to present.

What if I need to withdraw or change presenters?

Presenter Changes: If you are unable to present and wish to designate an alternate presenter, please email annualmeeting@sgim.org as soon as possible. The alternate presenter must be registered for the meeting.

Withdrawals: If you need to withdraw your presentation, please notify SGIM immediately at annualmeeting@sgim.org.

Will my presentation be recorded or published?

Recording Policy: Sessions may be recorded for educational purposes. By presenting at SGIM26 you consent to having your presentation recorded.

Publication: Abstracts from oral presentations will be published in the Journal of General Internal Medicine supplement following the meeting.

Additional Questions?

If you have any other questions regarding your oral presentation at SGIM26, please contact the SGIM staff at annualmeeting@sgim.org.

Poster Presenter FAQs

Poster Numbers

Beginning Tuesday, April 21, poster numbers will be available in the SGIM meeting app by searching your last name or poster title in the Posters Tab.

How do I read my poster number?

PSX indicates your assigned session

000 is your assigned board number

Example: PS1-010 means Poster Session 1, Board 10

If you're presenting multiple posters in one session, they have been numbered consecutively.

Poster Design

What format should my poster be? All posters must be designed in a horizontal format.

What are the available sizes?

36" height x 72" width: Design at 18" x 36" (50% of final size)

42" height x 84" width: Design at 21" x 42" (50% of final size)

What are some design tips?

Make it visual with drawings, photos, charts, and graphs

Create a clear left-to-right flow

Use lines, frames, contrasting colors, or arrows for emphasis

Choose a clean, consistent font (smallest letters at least ¼" tall/18 points)

Limit to 4 colors for visual harmony

Balance accuracy with visual appeal to avoid clutter

Poster Printing

Do I need to submit my poster before the meeting? No, but you are responsible for bringing your printed poster.

What are my printing options?

Use our optional printing service for on-site pickup (orders must be placed at least seven business days before your presentation)

Print independently and ship to your hotel

Where can I place an order for on-site pickup? [See Poster Ordering Instructions below]

Poster Sustainability Requests

Please do NOT laminate paper posters, as this prevents them from being recycled.
For paper posters, look for the poster recycling drop-off area at the conference once you are done presenting.
Use cardboard transportation tubes if possible or reuse/borrow a plastic tube to minimize plastic waste.

Poster Setup & Teardown

When should I mount my poster in the poster hall? You must mount your poster in the poster hall 15 minutes prior to the start of your session (pins will be provided). You must remove your poster within 30 minutes of the poster session ending. Any unclaimed posters will be recycled.

Presenter Changes

Can I change the listed presenter? The deadline to change presenters is March 3. After this date, changes will no longer be made to the agenda or mobile app.

Can someone else present my poster? Yes, another registered meeting attendee may present your poster in an unofficial capacity. No additional action is required.

Poster Rescheduling

Can I reschedule my poster? The deadline to request a new poster session has passed.
What if I can't attend? You can ask another registered attendee to present for you or notify SGIM at annualmeeting@sgim.org to withdraw your poster.

Abstract Publication

Will my abstract be published? All accepted and presented posters will be published in the Journal of General Internal Medicine supplement after the meeting.

What if my abstract was accepted but I declined to present? These abstracts are not included in the supplement.

Poster Ordering Instructions

Travel and Logistics

This section offers crucial information on accommodations, transportation, and onsite arrangements to ensure a smooth and well-organized experience at the SGIM Annual Meeting.

Are there discounted registration rates for medical students and residents?

I Need to Change or Cancel My Registration. What Are My Options?

Q: I need to change or cancel my registration. What are my options?

A: All cancellation requests must be made in writing and sent to annualmeeting@sgim.org. Please refer to the following cancellation schedule:

Until March 9, 2026: Full refund (less $75 administrative fee)
March 10 – April 13, 2026: 50% refund
After April 14, 2026: No refund

Refunds, if applicable, will be processed within 7-10 business days.

For full details on how to proceed, please refer to the Registration Policies page.

I’m unable to travel to the SGIM annual meeting this year. Is there a virtual option available?

What Resources Are Available for Lactating Parents at SGIM26?

Q: Is there a lactation room available at the SGIM26 Annual Meeting?

A: Yes, a dedicated lactation suite will be available at the conference hotel. The suite will include a mini-refrigerator, chairs, and electrical outlets. To access the room, please check in with the Registration Desk staff for further instructions.

Q: Can I bring breast milk, formula, and related supplies through airport security?

A: Yes, formula, breast milk, toddler drinks, and baby/toddler food in quantities greater than 3.4 ounces are allowed in carry-on baggage. These items do not need to fit within a quart-sized bag, as they are considered medically necessary liquids. Cooling accessories, such as ice packs, freezer packs, and gel packs, are also allowed. Your child does not need to be present for you to bring these items. Be sure to inform the TSA officer at the beginning of the screening process.

For more details, refer to TSA guidelines here.

Q: Are there options for shipping expressed breast milk to and from the SGIM26 Annual Meeting?

A: Yes, there are several services available that allow you to ship expressed breast milk in temperature-controlled packages to and from the meeting. This can be a convenient option if you prefer not to carry breast milk during travel. Check your institution’s travel policies to see if shipping breast milk will be reimbursed.

Shipping Options Include:

FedEx
Milk concierge services such as Save the Milk, Milkstork, and Maven Milk

Note: SGIM lists these services for illustrative purposes only and does not endorse any specific service. Other shipping services may be available.

How Can I Find Roommates or Rides for the SGIM Annual Meeting?

Q: How can I connect with others to share housing, airport shuttles, or carpools for the SGIM Annual Meeting?

A: You can use the GIM Connect community to share housing, airport shuttles, and carpools with other SGIM members. To view and post in the discussion, go to the community home on GIM Connect (you must be logged in to view the full discussion or post).

Important Tips:

Include the specific meeting you are posting about in the subject line (e.g., SGIM26 or Southern Regional Meeting 2026) to avoid confusion if multiple meetings are happening simultaneously.
To protect your privacy, do not include your email address or phone number in your post. Instead, use the community’s secure communication features (e.g., Reply Inline, Reply to Sender).

After the Event Questions

This section provides essential information on how to claim CME and MOC credits, access post-meeting materials, and stay connected with the SGIM community following the Annual Meeting.

How Do I Claim CME and MOC Credits for the SGIM Annual Meeting?

Claiming CME and MOC Credit for SGIM25

The period to request CME and MOC credit for SGIM25 is now closed.

To have received credit, attendees were required to complete the Overall Meeting Evaluation and, if applicable, the MOC Assessment by June 16, 2025. A separate evaluation was required for any pre-courses attended.

If you have questions or believe you completed the requirements but did not receive credit, please contact GIMLearn@sgim.org for assistance.

How can I get a receipt?

When is the 2027 SGIM Annual Meeting?

Q: When and where will the 2027 SGIM Annual Meeting take place?

A: We are excited to announce that the 2027 SGIM Annual Meeting will be held from May 5 to May 8, 2027, in Seattle, Washington. The event will be a fantastic opportunity to gather with physicians, researchers, and experts in general internal medicine. We hope you join us!

For a list of future SGIM Annual Meetings, click here.

Career Fair & Exhibitor Questions

Considering showcasing your organization at the SGIM Annual Meeting? Our Exhibitor FAQs provide everything you need to know, from available exhibit packages and add-ons to the application process.

Who attends the SGIM Annual Meeting?

Q: Who attends the SGIM Annual Meeting, and who will I reach as an exhibitor?

A: SGIM26 attracts a diverse community of general internal medicine professionals from across the country. Exhibitors gain visibility with leaders from top medical schools, teaching hospitals, and healthcare systems, as well as educators, researchers, clinicians, and administrators. Attendees include department chairs, deans, division chiefs, residency and clerkship directors, clinician educators, investigators, residents, fellows, and medical students.

What are the main benefits of exhibiting at SGIM26?

Q: What are the main benefits of exhibiting at SGIM26?

A: Exhibiting offers unmatched opportunities to:

Interact face-to-face with over 2,600 academic physicians and healthcare leaders.
Launch new products and services in a high-traffic exhibit space.
Strengthen brand awareness and build new business connections.
Showcase your innovations to an audience eager to collaborate and exchange ideas.
Participate in conference sessions as a registered exhibitor (note: CME credit not included).

What networking opportunities are included with my exhibitor package?

Are there add-on opportunities to increase visibility?

What are the payment terms and deadlines?

Q: What are the payment terms and deadlines?

A: Payment in full is due upon application approval, with online credit card payment preferred (checks also accepted). All payments must be received by Friday, March 6, 2026. To be featured in onsite signage and program materials, exhibitor applications must be submitted by February 27, 2026. Career Center postings and Mobile App ads will not launch until payment is received.

How to apply?