Frequently Asked Questions
Learn how to use the FAQ page to get answers to your most pressing questions.
Welcome to our Annual Meeting FAQ page, your go-to resource for all the information you need about our event. Here, you'll find answers to the most commonly asked questions, covering everything from registration and accommodations to event schedules and attendee services. Browse through the FAQs to quickly find the necessary information and ensure a smooth and enjoyable experience. If you have further questions, feel free to contact us directly.
Programming Questions
This section provides essential information about the SGIM25 program, helping you plan and make the most of your time at the event.
Q: How can I become a Peer Reviewer for the SGIM Annual Meeting?
A: We’d love for you to get involved! During the open call for reviewers, simply visit the portal and select "Peer Review Sign-Up." If you have any questions, feel free to contact the SGIM Annual Meeting team.
Registration for the SGIM Annual Meeting includes access to all general sessions, including workshops, plenaries, and poster presentations. Additionally, registrants can access networking events, mentoring opportunities, the career fair, and certain meals or refreshments, depending on the meeting program. Please note that there are a few separate fee events on Wednesday, including precourses and career development programs. For specific details, refer to the meeting's registration page.
Presenter Questions
This section provides essential information about the requirements, formats, and key dates for various presentation types, helping you prepare effectively for your session.
Q: Where can I learn more about the requirements, format, and key dates for Workshops, Clinical Updates, Interest Groups, and Precourses?
A: You can find detailed information, including submission requirements, session formats, and important deadlines, by visiting the following pages:
Q: Where can I learn more about the requirements, format, and key dates for Clinical Vignettes, Scientific Abstracts, and Innovations?
A: You can find detailed information, including submission guidelines, presentation formats, and deadlines, by visiting the following pages:
Travel and Logistics
This section offers crucial information on accommodations, transportation, and onsite arrangements to ensure a smooth and well-organized experience at the SGIM Annual Meeting.
Q: How can I connect with others to share housing, airport shuttles, or carpools for the SGIM Annual Meeting?
A: You can use the GIM Connect community to share housing, airport shuttles, and carpools with other SGIM members. To view and post in the discussion, go to the community home on GIM Connect (you must be logged in to view the full discussion or post).
Important Tips:
- Include the specific meeting you are posting about in the subject line (e.g., SGIM25 or Southern Regional Meeting 2025) to avoid confusion if multiple meetings are happening simultaneously.
- To protect your privacy, do not include your email address or phone number in your post. Instead, use the community’s secure communication features (e.g., Reply Inline, Reply to Sender).
Q: Is there a lactation room available at the SGIM25 Annual Meeting?
A: Yes, a dedicated lactation suite will be available at the Diplomat Hotel. The suite will include a mini-refrigerator, chairs, and electrical outlets. To access the room, please check in with the Registration Desk staff for a key.
Q: Can I bring breast milk, formula, and related supplies through airport security?
A: Yes, formula, breast milk, toddler drinks, and baby/toddler food in quantities greater than 3.4 ounces are allowed in carry-on baggage. These items do not need to fit within a quart-sized bag, as they are considered medically necessary liquids. Cooling accessories, such as ice packs, freezer packs, and gel packs, are also allowed. Your child does not need to be present for you to bring these items. Be sure to inform the TSA officer at the beginning of the screening process.
For more details, refer to TSA guidelines here.
Q: Are there options for shipping expressed breast milk to and from the SGIM25 Annual Meeting?
A: Yes, there are several services available that allow you to ship expressed breast milk in temperature-controlled packages to and from Hollywood, FL. This can be a convenient option if you prefer not to carry breast milk during travel. Check your institution’s travel policies to see if shipping breast milk will be reimbursed.
Shipping Options Include:
- FedEx
- Milk concierge services such as Save the Milk, Milkstork, and Maven Milk
Note: SGIM lists these services for illustrative purposes only and does not endorse any specific service. Other shipping services may be available.
A: Yes, there is a virtual option available for SGIM25. Learn more here.
Q: I need to change or cancel my registration. What are my options?
A: If you need to change or cancel your registration, you have a couple of options:
- In-person to virtual: Transfers can be made at any time, but no refund will be given if the in-person fee is higher than the virtual pricing.
- Virtual to in-person: Transfers can be made until April 13, 2025, with payment of the price difference required.
For full details on how to proceed, please refer to the Registration Policies page.
Submission Questions
Planning to submit your research, session, or abstract to the SGIM Annual Meeting? Our comprehensive Submission FAQs provide all the details you need to navigate the submission process smoothly.
Q: How do I submit my session or abstract for the SGIM Annual Meeting?
A: All session and abstract submissions must be completed through the ScholarOne website: https://sgim25.abstractcentral.com/.
Steps to Submit:
- Prepare to Submit:
- Before you can include co-authors or session faculty members (speakers/presenters) in your submission, each co-author must:
- Create or update their ScholarOne personal profile/account.
- Complete, sign, and submit the required Conflict of Interest (COI) Disclosure, available in your ScholarOne account upon your first login.
- Before you can include co-authors or session faculty members (speakers/presenters) in your submission, each co-author must:
- Submission Process:
- Use the ScholarOne search function when adding speakers to your session submissions to ensure all information is accurate and up-to-date.
- Allow ample time to complete the online submission process, which takes approximately 30 – 45 minutes.
Tips for Submission:
- Prepare and finalize the text of your submission in a separate program (such as Microsoft Word) before logging on to the ScholarOne website.
- Beware of cutting and pasting directly into the web-based system, as some characters (e.g., bullets, numbering, tabs, or mathematical symbols like ≤ or ∑) may not be captured correctly by ScholarOne.
Q: Can I submit the same work that was previously presented at an SGIM Regional Meeting?
A: Yes, you may submit work previously presented at an SGIM regional meeting, but only if the work has not yet been published in article or abstract form. Please refer to the Submission Eligibility and Encore Presentation Policy for more details.
Q: Can I submit my work, which was recently submitted to another national organization’s medical meeting?
A: Yes, you can submit your work as long as the notification of acceptance by the other meeting occurs after the SGIM submission deadline. Additionally, papers under review at the time of the submission deadline but not yet accepted for publication, even if they appear in the press before the meeting, are eligible for presentation. Please review the Submission Eligibility and Encore Presentation Policy.
Q: Can I submit the same work that was previously presented at another organization’s regional meeting?
A: Yes, you may submit work previously presented at another organization’s regional meeting, provided the work has not yet been published in article or abstract form. Please review the Submission Eligibility and Encore Presentation Policy for further guidance.
Q: Can I submit my work, which was recently submitted to the Journal of General Internal Medicine (JGIM), in article form?
A: Yes, you may submit your work to the Annual Meeting if you have not received a publication acceptance notification before the submission deadline. Please note that the peer review process for inclusion in JGIM typically takes several months to complete.
Q: Is there a fee to submit my session or abstract?
A: Yes, each submission (excluding Interest Groups) requires a submission fee, which must be paid by credit card.
Details of the Submission Fee:
- Fee Amount: $85 per submission.
- Payment Requirement: Your submission will not be considered for peer review if the submission fee has not been paid.
- Refund Policy: Submission fees are non-refundable.
Important Note:
- If your submission is accepted, each author/speaker is required to pay the registration fee to attend the meeting. The submission fee is separate and does not cover meeting registration.
Q: Is there a limit on the number of abstracts I can submit for the SGIM Annual Meeting?
A: No, there is no limit on the number of submissions per author. However, please make sure to refer to the Submission Eligibility and Encore Presentation Policy for additional guidelines and requirements.
Q: Can you merge my duplicate ScholarOne accounts?
A: Yes, we can merge duplicate ScholarOne accounts. Please email annualmeeting@sgim.org with the following information:
- Your full name
- The email addresses associated with the duplicate accounts
- Your preferred ScholarOne primary account email address
Q: I forgot my password. How do I reset it?
A: To reset your password:
- Go to the SGIM Annual Meeting ScholarOne Log In Page: https://sgim25.abstractcentral.com.
- Click on the "Forgot Password" link next to the orange Log In button.
- An automated email will be sent to the email associated with your account.
Note: If you need to update your email address, please contact annualmeeting@sgim.org.
Q: Can I change my user account ID?
A: Yes, you can change your user account ID by following these steps:
- Log in to ScholarOne.
- Click on your name at the top right-hand corner of the screen.
- Select "User ID & Password."
- Enter your new User ID.
- Click "Save Changes."
Q: Can you send me my account information? I can’t find my user account.
A: If you can’t find your user account, please try the following steps:
- Check the Correct Email Address: You may have an account listed under a previously associated email address from another institution. Also, try using variations of the institutional email domain.
- Ensure the Correct ScholarOne Submission Website: Make sure you are using the correct ScholarOne website for the SGIM Annual Meeting: https://sgim25.abstractcentral.com.
- Enter your associated ScholarOne email address and click on "Forgot Password."
- Q: What steps do I need to take to complete the Disclosure of COI Statement for my submission?A: To complete the Disclosure of Conflict of Interest (COI) statement, follow these steps:
- Log in to ScholarOne: Visit https://sgim25.abstractcentral.com/.
- Access Disclosures: Click your name on the top right-hand navigation bar.
- Select "Disclosures": From the drop-down menu, select "Disclosures."
- Complete the Form: Read the policy carefully and fill out the required form.
- Sign and Submit: Sign the form with your first and last name, then click "Submit."
If a Conflict of Interest is Disclosed:
- SGIM may contact you for additional information or request a copy of your presentation slides to ensure that any potential conflicts are properly mitigated.
- Q: How can I see if my co-authors have completed their disclosures?
A: To view the status of disclosures for your submission:
-
- Log in to your ScholarOne account.
- Click on the "Submissions" tab.
- From the list of completed submissions, select "View Abstract."
- Disable any pop-up blockers. A proof of the abstract will appear in a new window.
- At the bottom of the proof, review the disclosure status for each author.
Q: How is the meeting schedule for presentations determined, and can I request a change to my assigned time slot?
A: The scheduling of all presentations at the SGIM Annual Meeting is determined by the Program Committee. Presenting authors should be prepared to present at the time assigned. If you have any potential time conflicts, please note them at the time of submission.
Q: What are the submission categories for the SGIM 2025 Annual Meeting?
A: The submission categories for the SGIM 2025 Annual Meeting cover a wide range of topics, including clinical practice, medical education, research, and more. To view the complete list of submission categories, please click the link below.
Q: Can I make changes to the authors or presenters for my submission, and how do I do it?
A: Yes, presenter changes can be requested and accepted until March 3, 2025. If you need to replace or add an author or presenter during the Open Edit Period, follow these steps:
- Ensure the new author or presenter has a ScholarOne account and has completed the required disclosure statement.
- Contact annualmeeting@sgim.org with the following information:
- The Control ID of your submission
- The new author's name and email address
Q: How will SGIM communicate with me regarding my submission for the Annual Meeting?
A: All correspondence related to your submission will be conducted exclusively via email, and only the selected presenting author will receive these communications. The emails will come from the address annualmeeting@sgim.org.
Important Tips:
- Ensure Delivery: To avoid missing important updates, please ensure that your institutional email system allows emails from annualmeeting@sgim.org to reach your inbox.
- Accessing Emails: In addition to your email inbox, all communications sent to the presenting author will be available in the Messages section of their ScholarOne account.
Q: Will my submission be published in the Journal of General Internal Medicine (JGIM) if it is accepted for presentation at the SGIM Annual Meeting?
A: Yes, SGIM typically publishes all accepted Scientific Abstracts, Clinical Vignettes, Innovations in Clinical Practice, and Innovations in Medical Education submissions in an electronic online supplement to the Journal of General Internal Medicine (JGIM), the official publication of SGIM. This supplement is usually published in late summer. However, SGIM reserves the right to exclude any abstract deemed inappropriate for publication.
Accessing JGIM: SGIM members can access JGIM issues by logging into the Members Only section of the SGIM website and clicking on the grey JGIM tab above the "Welcome to Society of General Internal Medicine" on their account profile page.
Q: Are oral presentation sessions and poster sessions open to the press?
A: Yes, both oral presentation sessions and poster sessions at the SGIM Annual Meeting are open to members of the press. This allows for broader dissemination and coverage of the research and innovations presented at the event.
Q: Do I have to be a member of SGIM to submit or present as a co-author?
A: No, membership in SGIM is not required for submission or to present as a co-author. We welcome submissions from all. However, we encourage you to become a member to enjoy the full range of SGIM member benefits, including discounted meeting registration.
Q: How can I find more information about the SGIM25 submission policies?
A: For detailed information about the SGIM25 submission policies, click the link below:
After the Event Questions
This section provides essential information on how to claim CME and MOC credits, access post-meeting materials, and stay connected with the SGIM community following the Annual Meeting.
Q: How can I claim CME and MOC credits for attending the SGIM25 Annual Meeting?
A: To claim CME credit for the SGIM25 Annual Meeting, you must complete a meeting evaluation. This evaluation will be available on the last day of the meeting and can be accessed via email or through a link in the mobile app. The evaluation will only be open for 30 days.
If you also wish to receive MOC credit, you will need to complete an additional Assessment. Be sure to complete both the evaluation and the assessment within the provided timeframe to receive your credits.
Q: When and where will the 2026 SGIM Annual Meeting take place?
A: We are excited to announce that the 2026 SGIM Annual Meeting will be held from May 6 to May 9, 2026, in Washington, D.C. The event will take place at the Gaylord National Harbor, offering a fantastic opportunity to gather with healthcare professionals, researchers, and experts in general internal medicine. We hope you join us again!
Career Fair & Exhibitor Questions
Considering showcasing your organization at the SGIM Annual Meeting? Our Exhibitor FAQs provide everything you need to know, from available exhibit packages and add-ons to the application process.
Q: What are the benefits of exhibiting at the SGIM Annual Meeting?
A: Exhibiting at the SGIM Annual Meeting offers several key benefits:
- Reach: Connect with SGIM meeting attendees, including those interested in your programs and activities, as well as representatives from government agencies and the private sector.
- Engage: Network with healthcare leaders, including researchers, general internal medicine faculty, and clinicians, to build valuable relationships.
- Showcase: Highlight your services and offerings to a diverse audience of medical students, residents, and fellows, providing visibility and opportunities to share your expertise.
Q: What exhibit packages and add-ons are available for the SGIM Annual Meeting, and what do they include?
A: The SGIM Annual Meeting offers two main exhibit packages, with options for both non-profit/government and commercial exhibitors:
- Tabletop Exhibit:
- Cost:
- $2,750 for Non-profit/Government
- $3,250 for Commercial
- Includes:
- One draped 6’ table
- Two chairs
- Cost:
- 10’ X 10’ Booth:
- Cost:
- $4,200 for Non-profit/Government
- $5,500 for Commercial
- Includes:
- One draped 6’ table
- Two chairs
- 10’ pipe and drape
- Cost:
Add-Ons:
- Career Center Posting:
- Cost: $350
- Details: Advertise your organization’s open positions by posting on SGIM’s Career Center board for 30 days (careers.sgim.org/employers).
- Mobile App Banner Ad:
- Cost: $800
- Details: Attract extra attention to your organization with banner ads in our mobile app.
Q: How can I apply to be an exhibitor at the SGIM Annual Meeting?
A: The SGIM Annual Meeting Exhibitor Prospectus is now available.
You may also visit the Expo & Career Fair site for more details.
