FAQ

Q: How do I submit my session or abstract for the SGIM Annual Meeting?

A: All session and abstract submissions must be completed through the ScholarOne website: https://sgim27.abstractcentral.com/.

Steps to Submit:

1. Prepare to Submit:
   • Before you can include co-authors or session faculty members (speakers/presenters) in your submission, each co-author must:
     • Create or update their ScholarOne personal profile/account.
     • Complete, sign, and submit the required Conflict of Interest (COI) Disclosure, available in your ScholarOne account upon your first login.
2. Submission Process:
   • Use the ScholarOne search function when adding speakers to your session submissions to ensure all information is accurate and up-to-date.
   • Allow ample time to complete the online submission process, which takes approximately 30 – 45 minutes.

Tips for Submission:

• Prepare and finalize the text of your submission in a separate program (such as Microsoft Word) before logging on to the ScholarOne website.
• Beware of cutting and pasting directly into the web-based system, as some characters (e.g., bullets, numbering, tabs, or mathematical symbols like ≤ or ∑) may not be captured correctly by ScholarOne.

Q: Can I submit the same work that was previously presented at an SGIM Regional Meeting?

A: Yes, you may submit work previously presented at an SGIM regional meeting, but only if the work has not yet been published in article or abstract form. Please refer to the Annual Meeting Submission Policies for more details.

Q: Can I submit my work, which was recently submitted to another national organization’s medical meeting?

A: Yes, you can submit your work as long as the notification of acceptance by the other meeting occurs after the SGIM submission deadline. Additionally, papers under review at the time of the submission deadline but not yet accepted for publication, even if they appear in the press before the meeting, are eligible for presentation. Please review the Annual Meeting Submission Policies.

Q: Can I submit the same work that was previously presented at another organization’s regional meeting?

A: Yes, you may submit work previously presented at another organization’s regional meeting, provided the work has not yet been published in article or abstract form. Please review the Submission Eligibility and Encore Presentation Policy for further guidance.

Q: Can I submit my work, which was recently submitted to the Journal of General Internal Medicine (JGIM), in article form?

A: Yes, you may submit your work to the Annual Meeting if you have not received a publication acceptance notification before the submission deadline. Please note that the peer review process for inclusion in JGIM typically takes several months to complete.

Q: Is there a fee to submit my session or abstract?

A: Yes, each submission (excluding Interest Groups) requires a submission fee, which must be paid by credit card.

Details of the Submission Fee:

• Fee Amount: $90 per submission.
• Payment Requirement: Your submission will not be considered for peer review if the submission fee has not been paid.
• Refund Policy: Submission fees are non-refundable.

Important Note:

• If your submission is accepted, each author/speaker is required to pay the registration fee to attend the meeting. The submission fee is separate and does not cover meeting registration.

Q: Is there a limit on the number of abstracts I can submit for the SGIM Annual Meeting?

A: No, there is no limit on the number of submissions per author. However, please make sure to refer to the Annual Meeting Submission Policies for additional guidelines and requirements.

Q: Can you merge my duplicate ScholarOne accounts?

A: Yes, we can merge duplicate ScholarOne accounts. Please email annualmeeting@sgim.org with the following information:

• Your full name
• The email addresses associated with the duplicate accounts
• Your preferred ScholarOne primary account email address

Q: I forgot my password. How do I reset it?

A: To reset your password:

1. Go to the SGIM Annual Meeting ScholarOne Log In Page: https://sgim27.abstractcentral.com.
2. Click on the "Forgot Password" link next to the orange Log In button.
3. An automated email will be sent to the email associated with your account.

Note: If you need to update your email address, please contact annualmeeting@sgim.org.

Q: Can I change my user account ID?

A: Yes, you can change your user account ID by following these steps:

1. Log in to ScholarOne.
2. Click on your name at the top right-hand corner of the screen.
3. Select "User ID & Password."
4. Enter your new User ID.
5. Click "Save Changes."

Q: Can you send me my account information? I can’t find my user account.

A: If you can’t find your user account, please try the following steps:

1. Check the Correct Email Address: You may have an account listed under a previously associated email address from another institution. Also, try using variations of the institutional email domain.
2. Ensure the Correct ScholarOne Submission Website: Make sure you are using the correct ScholarOne website for the SGIM Annual Meeting: https://sgim27.abstractcentral.com.
3. Enter your associated ScholarOne email address and click on "Forgot Password."

Q: What steps do I need to take to complete the Disclosure of COI Statement for my submission?

A: To complete the Disclosure of Conflict of Interest (COI) statement, follow these steps:

1. Log in to ScholarOne: Visit https://sgim27.abstractcentral.com/.
2. Access Disclosures: Click your name on the top right-hand navigation bar.
3. Select "Disclosures": From the drop-down menu, select "Disclosures."
4. Complete the Form: Read the policy carefully and fill out the required form.
5. Sign and Submit: Sign the form with your first and last name, then click "Submit."

If a Conflict of Interest is Disclosed:

• • SGIM may contact you for additional information or request a copy of your presentation slides to ensure that any potential conflicts are properly mitigated.

Q: How can I see if my co-authors have completed their disclosures?

A: To view the status of disclosures for your submission:

1. 1. Log in to your ScholarOne account.
   2. Click on the "Submissions" tab.
   3. From the list of completed submissions, select "View Abstract."
   4. Disable any pop-up blockers. A proof of the abstract will appear in a new window.
   5. At the bottom of the proof, review the disclosure status for each author.

 All co-authors MUST complete a disclosure of relevant financial relationships within one (1) week of the submission deadline. If any co-author's disclosure is incomplete after this date, your abstract submission MAY NOT BE CONSIDERED for acceptance.

Q: What are my responsibilities when using AI tools in my submission?

A: When you submit, you'll complete an attestation confirming that you are responsible for the accuracy, originality, appropriateness, and integrity of all content, including any portion generated, drafted, edited, or analyzed with AI-assisted tools. You'll also attest that the content is accurate and evidence-based, reflects scientific rigor and integrity, and that all contributing authors are properly identified and will disclose their financial relationships in accordance with meeting policies and accreditation requirements. The complete attestation appears in ScholarOne at the time of submission.

Learn more about submission policies

Q: How is the meeting schedule for presentations determined, and can I request a change to my assigned time slot?

A: The scheduling of all presentations at the SGIM Annual Meeting is determined by the Program Committee. Presenting authors should be prepared to present at the time assigned. If you have any potential time conflicts, please note them at the time of submission.

Q: What are the submission categories for the SGIM Annual Meeting?

A: The submission categories for the SGIM Annual Meeting cover a wide range of topics, including clinical practice, medical education, research, and more. To view the complete list of submission categories, please click the link below.

Submission Categories

Q: How will SGIM communicate with me regarding my submission for the Annual Meeting?

A: All correspondence related to your submission will be conducted exclusively via email, and only the selected presenting author will receive these communications. The emails will come from the address annualmeeting@sgim.org.

Important Tips:

• Ensure Delivery: To avoid missing important updates, please ensure that your institutional email system allows emails from annualmeeting@sgim.org to reach your inbox.
• Accessing Emails: In addition to your email inbox, all communications sent to the presenting author will be available in the Messages section of their ScholarOne account.

Q: Will my submission be published in the Journal of General Internal Medicine (JGIM) if it is accepted for presentation at the SGIM Annual Meeting?

A: Yes, SGIM typically publishes all accepted Scientific Abstracts, Clinical Vignettes, Innovations in Clinical Practice, and Innovations in Medical Education submissions in an electronic online supplement to the Journal of General Internal Medicine (JGIM), the official publication of SGIM. This supplement is usually published in late summer. However, SGIM reserves the right to exclude any abstract deemed inappropriate for publication.

The 2026 Annual Meeting supplement can be found at: https://link.springer.com/journal/11606/volumes-and-issues/41-1/supplement

Members: To access JGIM through your member benefit, click Log In on the SGIM website and enter your member credentials. Once logged in, go to the JGIM page and click "Access the Journal."

Q: Are sessions open to the press?

A: Yes. Members of the press are welcome at any session or event open to general attendees, including workshops, oral presentations, poster sessions, and scientific programming. Invitation-only gatherings, such as committee and leadership meetings, are not open to the press.

Q: Do I have to be a member of SGIM to submit or present as a co-author?

A: No, membership in SGIM is not required for submission or to present as a co-author. We welcome submissions from all. However, we encourage you to become a member to enjoy the full range of SGIM member benefits, including discounted meeting registration.

Q: How can I find more information about the SGIM submission policies?

A: For detailed information about the SGIM submission policies, click the link below:

Learn More