Annual Meeting Submission Policies

Eligibility & Publication Policy

• Content cannot be presented if it has been published or accepted for publication (in article or abstract form) before the submission deadline
• Papers under review but not yet accepted are eligible, even if they appear in press before the meeting
• The same abstract cannot be submitted multiple times to the Annual Meeting (different years or multiple submissions in the same year)
• You may submit to both Regional and Annual Meetings, or submit separate abstracts analyzing different aspects of the same dataset
• SGIM membership is not required for authors or presenters

Submission Limitations

• No late-breaking submissions accepted
• No encore submissions accepted
• No limit on submissions per author
• Maximum 10 co-authors per submission

Before You Begin

Co-authors/speakers must:

1. Create or update ScholarOne profile/account
2. Complete and submit COI Disclosure

Preparation tips:

• Allow 30-45 minutes for submission
• Prepare text in separate program (e.g., Microsoft Word) before logging in
• Avoid special characters (bullets, tabs, mathematical symbols) as they may not transfer properly

Submission Website

Submit through ScholarOne: https://sgim26.abstractcentral.com/

Use the search function when adding co-authors to ensure accurate information.

Communications

• All meeting correspondence will be sent to your email from annualmeeting@sgim.org
• Check your spam/junk folder and whitelist this address to ensure delivery
• You can also view all messages in your ScholarOne account under the Messages section

Registration Requirements

All attendees must register and pay registration fees set by the SGIM Council, regardless of whether they are presenting. One-day registration is not available.

Important: If you invite colleagues to speak in updates or workshops, make clear that your invitation does not include complimentary registration.

Submission Fees

• $85 per submission (excluding Interest Groups)
• Payment by credit card required
• Non-refundable
• Submissions will not be reviewed without payment
• This fee is separate from meeting registration

Requirements

• ALL authors and co-authors MUST COMPLETE Financial Disclosure in ScholarOne before submission
• Presenting faculty or co-authors with incomplete disclosures may impact the acceptance of an abstract, and authors may be removed from the abstract and agenda
• Presenting authors are REQUIRED to identify all author disclosures on a slide at the beginning of their presentation.  A sample template will be provided to all presenting authors.

How to Complete COI Disclosure

1. Login to ScholarOne at: https://sgim26.abstractcentral.com/
2. Click your name in the top right navigation
3. Select "Disclosures" from dropdown menu
4. Read the policy and complete the form
5. Enter your first and last name as signature and submit

Authors with Disclosures

SGIM may contact you for additional information to reconcile disclosures with presentation content. You may be asked to provide presentation slides in advance for review.

Checking Co-Author Disclosure Status

1. Login to ScholarOne
2. Click "Submissions" tab
3. Select "View Abstract" from the dropdown next to your submission
4. Disable pop-up blockers to view the proof
5. Check disclosure responses at the bottom of the proof

Pre-Approval Required

Session coordinators seeking funding for Annual Meeting activities must follow pre-approval procedures per the SGIM Policy on External Funding.

Review Process

• All commercial funding requests must be reviewed and approved by the Annual Meeting Program Committee
• Letters of agreement required between SGIM and commercial funders
• SGIM retains a portion of raised funds for administrative overhead

Contact SGIM staff to ensure compliance with policy guidelines.

Scheduling

• Program Committee determines all presentation scheduling
• Be prepared to present in your assigned time slot
• Note potential conflicts during submission
• Schedule change requests: email annualmeeting@sgim.org by March 3, 2026 (requests don't guarantee accommodation)

Author/Presenter Changes

• Changes accepted until March 3, 2026
• New authors must have ScholarOne account and completed disclosure
• Contact annualmeeting@sgim.org with Control ID and new author details

Journal Publication

Accepted abstracts will be published in the Journal of General Internal Medicine (JGIM) electronic supplement. SGIM reserves the right to exclude inappropriate abstracts.

Press Coverage

Oral presentations and poster sessions are open to press coverage.

Account Issues

Forgot password: Use "Forgot Password" link at https://sgim26.abstractcentral.com Duplicate accounts: Email annualmeeting@sgim.org with full name, email addresses, and preferred primary account Change user ID: Log in → click your name → User ID & Password → enter new ID → Save Changes

Can't Find Account?

Check:

• Correct email address (try variations/previous institutions)
• Correct website: https://sgim26.abstractcentral.com/
• Use "Forgot Password" with your ScholarOne email

If no email received within 5 minutes, contact Technical Support.

Viewing Submissions

• Only submitting authors can view submissions in ScholarOne
• Submitting authors can share proofs with co-authors (enable pop-ups to view)