Our submission policies apply exclusively to scientific abstracts, clinical vignettes, and innovations submissions. These guidelines are specific to these categories and do not apply to other types of submissions.
- Publication Restrictions: Content presented at the SGIM Annual Meeting must not have been published or accepted for publication (article or abstract) before the submission deadline.
- Papers Under Review: Papers under review at the submission deadline are eligible, even if published before the meeting.
- No Duplicate Submissions: Abstracts cannot be submitted more than once to the SGIM Annual Meeting, whether in different years or as multiple submissions in the same year.
- Note: This does not prevent submissions to both SGIM Regional and Annual Meetings or separate abstracts from the same dataset featuring different analyses.
- Membership: Authors/presenters are not required to be SGIM members.
- Late-Breaking and Encore Submissions: Submissions previously presented at other events before the annual meeting will not be accepted.
TO ENSURE DELIVERY OF MESSAGES SENT TO YOU FROM THE SCHOLARONE ABSTRACTS PLATFORM WITH REGARDS TO THE ANNUAL MEETING PLEASE SAFELIST THE FOLLOWING DOMAINS: amazonses.com and abstractcentral.com
- Registration Requirement: All attendees, including presenters, must register and pay the required fees.
- No One-Day Fee: There is no one-day registration fee for the Annual Meeting.
- Invited Speakers: If you invite colleagues to present, ensure they understand that registration fees apply and are not waived.
- Financial Disclosure: All submitting authors and co-authors must complete a Financial Disclosure in ScholarOne before the submission is considered for acceptance.
- Non-Compliance: Presenters/authors without completed disclosures will be removed from the abstract and agenda.
- Disclosure to Attendees: Disclosure information will be available to attendees via electronic meeting materials (website and app) before the abstract is submitted.
- Session Disclosures: Speakers must disclose all author/co-author conflicts at the start of their session and on an opening slide. A Disclosure Slide Template will be provided before the meeting.
- Session Slides: For sessions where one or more of the presenters/authors has a Financial Disclosure, you may be required to provide your slides in advance (3-4 weeks before the meeting) so that they can be reviewed for any possible conflict of interest and any mitigation required.
- Funding Pre-Approval: Session coordinators seeking external funding must follow pre-approval procedures in compliance with SGIM’s Policy on External Funding.
- Commercial Funding Requests: All requests must be reviewed and approved by the Annual Meeting Program Committee.
- Funding Agreements: If funding is secured from commercial entities, a letter of agreement between SGIM and the funder is required.
- Overhead Costs: SGIM retains a portion of raised funds to cover administrative overhead. Contact SGIM staff to ensure compliance with the revised policy.
